How to Save Time Writing (5 Tricks You Haven't Tried)

In this newsletter issue, I will explain to you how to make time for academic writing without compromising your free time.

Academic writing is an essential skill for graduate students and researchers. It helps you effectively communicate your ideas and research findings to your audience. Setting aside time for academic writing helps you increase your scholarly output, improve your professional reputation, and advance your career. Maintaining a balance between academic writing and leisure time is vital for staying healthy and avoiding overworking yourself.

Unfortunately, many academics struggle to make time for academic writing and sacrifice their leisure time.

You might lack proper time management

There are several reasons why you might find it challenging to devote extended periods to writing:

1. Juggling multiple responsibilities (work, family, and social commitments)
2. Procrastination (because you lack confidence in your writing abilities)
3. Lack of motivation or interest in the subject matter
4. Difficulty prioritizing tasks
5. Overwhelming workload

Nevertheless, prioritizing academic writing can lead to success in both academic and professional settings.

Rest assured! I will explain how you can overcome these challenges and make time for academic writing without sacrificing your free time.

Here's how to become a more productive academic writer in 5 steps:

1. Embrace “time-boxing” to reduce decision fatigue

Decision fatigue refers to the deteriorating quality of decisions you make after a lengthy decision-making session. It is a well-known phenomenon in psychology (linked to poor decision-making, impulse buying, procrastination, and even quitting). This fatigue can make it challenging to allocate time to academic writing. Time-boxing is a project management technique where a specific amount of time is allocated to complete a task or a set of tasks. This helps to keep a project on schedule and avoid overspending time on any one task. Use this to assign a specific duration for a task and focus only on that task during the allotted time. You reduce decision fatigue and the risk of procrastination if you pre-assign tasks to specific time slots in your calendar.

For example, instead of writing when you feel inspired, schedule a 90-minute time-box for academic writing every Tuesday and Thursday morning. This method guarantees that you will keep your momentum and have plenty of mental energy left over for other leisure activities.

2. Implement “writing sprints” for rapid progress

A writing sprint is a focused period of time, usually around 30 minutes to an hour, during which you set a goal to write as much as possible. These sprints can be done by yourself or in groups. The goal of this short, focused burst of writing is to write as much as possible without stopping or editing. Writing sprints can help you overcome writer's block, generate new ideas, and increase your writing speed.

Consider incorporating writing sprints into your daily or weekly routine, either during your time-boxed sessions or separately from them. After each sprint, take a short break before diving into the next sprint or another task. You'll find that this method can lead to substantial progress in a short amount of time.

3. Create a “writing retreat” within your daily routine

A writing retreat typically involves travelling to a secluded location to focus solely on writing. While this may not always be feasible, you can create a mini-retreat within your daily routine. Consider dedicating a specific day or half-day each week or month where you can immerse yourself in academic writing. During this mini-retreat, you can focus on your writing without dealing with other commitments that may distract you from your work. During your mini-retreat, you can also take advantage of other productivity techniques such as setting goals, breaking your writing into smaller tasks, or seeking feedback from others to help improve your writing. Follow these practices, and you will create an environment conducive to your writing and that helps boost your productivity.

For instance, you could designate the first Saturday of every month as your writing retreat day. Plan your leisure activities around this day, knowing you have dedicated time to focus on your academic writing.

4. Cultivate a “non-writing” hobby to enhance creativity and productivity

Although it may seem counterintuitive, dedicating time to a non-writing hobby can have a positive impact on your productivity as an academic writer. Pursuing hobbies unrelated to writing can help you relax, reduce stress, and stimulate creative thinking.

Choose a hobby that engages your mind and senses differently, such as painting, playing a musical instrument, cooking, or gardening. Regularly dedicating time to this activity can help you recharge and gain fresh perspectives, which can be applied to your academic writing. Encouraging creativity in different areas will make your writing process more efficient and enjoyable.

5. Leverage “waiting time” for micro-writing sessions

Throughout your day, you likely encounter pockets of “waiting time,” such as waiting for an appointment, commuting, or even waiting for your coffee to brew. Use these moments for micro-writing sessions. Jot down ideas, outline sections, or write a few sentences for your paper. This will help you stay productive and make progress even when you have limited time.

Use a small notebook or a note-taking app on your phone to write down your thoughts and ideas during short breaks. You may be surprised at how much you can get done during these small moments that may seem unproductive.

You can save a lot of time on academic writing by using the five techniques mentioned above. These strategies will not only help you balance your academic and personal time but also lead to a more fulfilling academic life.